SigmaData - Solutions for Government: Technology Applications

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   TRIM Context 
                  6 empowers your organization,
      
                  to maximize efficiency by reducing costs &
         
                  increasing productivity

Government: Technology Applications

There are many technical components of the enterprise content management platform that address specific business issues. Some of these components include:

• Document Management
• E-mail Management
• Process Management
• Records Management
• Web Content Management
• Collaboration
• Information Management Delivering sound technology solutions on a solid platform of managed information will drive real change, improvements in efficiency and productivity, a more focused organization and an increased return to stakeholders.

Technology Applications:

Document Management
E-Mail Management
Process Management
Records Management
Compliance and Standards
Web Content Management
Collaboration
Information Platform

Solutions for Government :

Compliance
Freedom of Information
Modernizing Government
Correspondence Management
Electronic Social Care Records
Case Management

Document Management

Excellence in business document management is what often differentiates a successful organization from an unsuccessful one. Regardless of how it is represented, business and government information must be accessible by the right people, precisely when and where it is needed.
To become and remain successful, organizations must properly manage their critical information from creation through destruction.
Benefits of Document Management with TRIM Context

• Increases speed of information delivery, improving operational efficiency

• Maximizes staff productivity by ensuring instant access to the right information

• Increases accountability and integrity by creating a shared, controlled information base

• Ensures compliance with legislative and corporate requirements

• Provides protection and support in litigation, including risk management associated with discovery TRIM Context provides comprehensive functionality for managing all types of business information, enabling you to centralize your people, processes and information.

Features of Document Management with TRIM Context:

• Version and revision control functionality

• Full-text search and retrieval

• Integrated imaging

• Single source repository

• Compliance with industry, legislative and corporate standards

• Seamless integration with the desktop operating environment Comprehensive support for Compound Documents

Rather than managing business information in isolation, the TRIM Context solution manages collections of related documents, preserving business context resulting in more efficient and effective information retrieval, increased productivity, and sustained business continuity.

E-Mail Management

Electronic mail has become the single most important form of digital communication in the modern workplace. The volumes of e-mail received by a modern organization have increased exponentially, and important business negotiations and decisions are increasingly being made in this digital format. The popularity of the medium and importance of the information it conveys raise the very real question of how best this data should be managed.
TRIM Context 6 responds to the challenges presented by e-mail management by fully integrating e-mail management into its industry-leading enterprise content management system. As a result, it gains the scalability, manageability, and records-management advantages that only a mature, proven ECM solution can provide.
To become and remain successful, organizations must properly manage their critical information from creation through destruction.

Benefits of E-mail Management with TRIM Context:

• Sharing of information
• Seamless integration with the e-mail client
• Reduces search times
• Ensures compliance with legislative and corporate requirements
• Fewer leaks of information
TRIM Context provides comprehensive functionality for managing all types of business information, enabling you to centralize your people, processes and information.

Features of E-mail Management with TRIM Context:

• Version and revision control functionality
• Full-text search and retrieval
• Single source repository
• Compliance with industry, legislative and corporate standards including Sarbanes Oxley and e-discovery
• Seamless integration with the e-mail operating environment Rather than managing business information in isolation, the TRIM Context 6 solution manages collections of e-mail and related documents, preserving business context.
This results in more efficient and effective information retrieval, increased productivity, and sustained business continuity.

Process Management

To help your enterprise improve productivity and maximize efficiency, TRIM Context includes process management functionality. With TRIM Context your organization can manage ad hoc workflow and standard procedures, as well as complex workflows, improving your organizational efficiency and effectiveness.

Benefits of Process Management with TRIM Context:

• Reduced IM costs and cycle times
• Increased control measures and accountability
• Better management of tasks
• Greater predictability in response levels
• Assurance of regulatory compliance TRIM Context’s Process Management functionality helps manage the approval of documents, the handling of correspondence, purchase orders, Freedom of Information requests, accident reports, and any other business processes specific to your organizational needs.

Features of Process Management with TRIM Context:

• Fully graphical process manager and viewer
• Multiple relationships between workflow and associated documents Complex process workflow structure support, including branching/parallel workflow, looping, and decision points
• Resource management, enabling delegation, supervision, automatic allocation and monitoring By combining workflow with document management, your business processes are managed smoothly and efficiently—specific information necessary for specific processes is always accessible precisely when and where it is required.

Records Management

Records Management is critical to an organization's success in managing corporate records from creation to destruction. Designed to comply (and enable compliance) with the DoD 5015.2-STD, the UK TNA 2002 functional requirements, Basel II, and Sarbanes Oxley, our records management solution incorporates features to assist in every aspect of the management of both paper-based and electronic records.

Benefits of Records Management in TRIM Context 6:

• Savings in search times
• Increased value of content through improved sharing of information
• Fewer leaks of information
• Support and document policy formation and managerial decision making
• Provide consistency, continuity and productivity across the enterprise
• Meet legislative, regulatory, and corporate requirements
• Provide protection and support in litigation, including risk management associated with e-discovery
• Features of Records Management in TRIM Context 6
• Compliance against recognized standards and legislation e.g. DoD 5015.2 STD, Sarbanes Oxley
• Tracking of both physical and electronic records
• Automatic capture and classification of records
• Structured and controlled metadata extraction/analysis
• Records lifecycle management and support
• Complete auditability of the record lifecycle
• Standardized terminology
• Application of business rules and constructs
• Structured access and security

Compliance and Standards

TRIM Context platform is the only solution certified on all three levels of the Victorian Electronic Records Strategy (VERS).
Organizational records are vital information assets and need to be managed properly to ensure business continuity and regulatory compliance. A systematic approach to records management is essential for your organization to protect and preserve these critical assets.

Web Content Management

In today’s world, the management of the content and structure of an organization’s website is paramount to providing accurate and up-to-date information to customers, suppliers, investors, and staff. In order to stay competitive, organizations need to respond to market nuances with increasing urgency and react promptly to customer expectations in the delivery of essential information and services. Web sites are increasingly sophisticated and complex.

Ensuring web content remains relevant and current is a mammoth task and no longer the exclusive domain of the webmaster. With the web site performing such a critical role, the organization must retain control of the process of publishing data and information. Our web content management product, WCM, allows organizations to manage their web sites with the same process discipline, accountability and rigor they apply to the management of all their vital corporate information.

WCM is a powerful, proven technology and, is an integral and seamless module of TRIM Context 6 Enterprise Content Management (ECM) solution. WCM, developed on Microsoft’s .NET platform, delivers low risk rapid web site deployment — from initial development through to content updating — resulting in a high return on investment and a low cost of ownership. WCM ensures successful web site implementation projects for any organization.

Benefits of WCM with TRIM Context 6 are:

• Increased content value
• Opportunity to innovate
• Reduces costs
• Rich Media Integration
• Automates compliance and best practice Features of WCM with TRIM Context 6 are:

• Operates from the TRIM Context 6 platform
• Speedy site creation
• Distributed content creation & publication by business users
• Central management for consistent standards
• Manages online forms

Collaboration

Information Workers often have the business need to share documents and collaborate with peers and colleagues who are not employed by their organization, and have no access to resources within the corporate intranet, behind the firewall. Traditional ways of solving this problem revolve around simple file sharing, such as that provided by an external FTP server outside the corporate LAN, or using e-mail to repeatedly shuffle the document from one party to another.

Both approaches suffer from problems that weigh on the core activity of sharing information. Mail boxes fill with numerous messages, each containing different editions or revisions of the document, resulting in chaotic duplication and lack of structured development. FTP and other file sharing services suffer from a vacuum of contextual information — resulting in either uncommunicated metadata surrounding the development of the document, or disjointed e-mails, phone calls or extraneous notes within the document attempting to explain additions and changes. The added burden of supporting such a server solely for document exchange adds to the overhead.

Our collaboration solution solves these problems. This solution offers the advantages of our Enterprise Content Management platform, TRIM Context 6, while providing flexible access to documents for authorized external people and organizations.

Benefits of Collaboration with TRIM Context:

• Information sharing
• Improved productivity
• Savings in time
• Easier access to information
• Ease of use Features of Collaboration with TRIM Context

• Better visibility of project teams & documents
• Full access to ECM platform
• Compliance and best practice
• Access control and unequaled security features

Information Platform

Every business process requires a sound information platform to maximize its return to the business. TRIM Context 6 brings the potential to be more than just a document management or records management repository. By exposing the TRIM Context core functionality to an application developer TRIM Context can perform as the backbone of your business process. It can be the information platform for a single or number of business critical processes that will contribute towards compliance, best practice, and continued success.

Benefits of an Information Platform:

• Reduced search times
• Increased sharing of information
• Better management of information
• Assurance of regulatory compliance
• Reduction of administration costs
• Improved productivity and efficiencies Our platform helps manage documents, implement business processes and share information to authorized users ensuring that vital information in other line of business applications is managed in accordance with the organization's business rules and constructs.
Key Features of the Trim Information Platform:

• Published software development kit (SDK)
• Compliant SOAP web service
• Accessible from Windows, UNIX or Mac OS
• Application of records management to information contained within other line of business applications
• Search and create records from other application interfaces By combining workflow with document management, your business processes are managed smoothly and efficiently — specific information necessary for specific processes is always accessible precisely when and where it is required.