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| Solutions for Industry Information is the platform on which business processes and decisions are made. Without information in today's world, businesses cannot be competitive, meet the demands of stakeholders or secure long term viability.The key to operational efficiency is the ability to access, share, reuse and schedule information as part of the many business processes undertaken by any organization. To become more effective, organizations need to take advantage of their vital information. The solutions that we offer industry are driven by TRIM Context 6 and provide commercial enterprises with considerable business advantages by:
• Increasing staff productivity • Reducing costs • Improving supply chain efficiency Solutions for Industry :ComplianceCorporate Governance Freedom of Information Sarbanes Oxley Correspondence Management Technology Applications:Document ManagementE-Mail Management Process Management Records Management Compliance and Standards Web Content Management Collaboration Information Platform |
ComplianceProactively addressing regulatory, legislative and corporate mandatesMore than ever businesses are being held accountable for their actions and decisions. Continually new legislation and corporate mandates are passed which can create an impression that doing business is becoming increasingly complex. New regulations — including the Sarbanes Oxley Act, Basel Accord II, Freedom of Information and Data (Privacy) Protection Acts, among others — are forcing many organizations to review the way they do business so that they may not only address such legislation and mandates but also drive their businesses forward. Needing to be among that group of organizations going forward means not being reactive, not waiting for the next big court case, not waiting until someone asks for some information but being proactive in having a solution in place that will provide security and access. TRIM Context 6 will drive organizations to compliance and best practice by empowering your business to:
• Ensure authenticity of all current and historical information • Retain reliable, historical records in accordance with legislation • Demonstrate improved accountability to your customers, stakeholders and employees
• Data Protection (Privacy) legislation • Sarbanes Oxley Act 2002 (USA) • Archives legislation • Audit legislation international standards • Department of Defense (DoD) 5015.2 (USA) • Basel II • Victorian Electronic Records System (VERS) – Vic, Australia • HIPPA • CFR 21 Pt11 • ISO 15489 – International Standard for Records Management Corporate GovernanceFulfilling your duty to key stakeholdersCorporate governance is about protecting the integrity of your enterprise. It’s about fulfilling your duty to key stakeholders — customers, suppliers, shareholders and employees. And it’s about avoiding the pitfalls that can lead to a business implosion. The fact is, companies doing business today need to drive their businesses forward in a way that ensures they safeguard their commercial integrity and avoid the recent embarrassments faced by a few large corporations. TRIM Context 6 continues to build around the strength of Records Management philosophies. Not as one may think, putting paper in boxes in a warehouse, but of developing and providing software that will allow organizations to easily define their business and corporate rules in accordance with governance and other business requirements. This ensures that your organization will have the visibility and accountability necessary in today’s tough business climate. Our solution will enable your organization to:
• Improve accountability of key stakeholders, including customers, suppliers, and employees; • Increase visibility by creating a single point of access to manage content enterprise-wide; • Retain reliable, historical records in accordance with legislation. Freedom of InformationProviding and managing access to appropriate informationAll levels of government are being asked to be more transparent and responsive to requests for information. The implications of Freedom of Information (FOI) - allowing specific government information to be freely available to the public - are enormous. Government agencies are required to know what information they hold, what is exempt from disclosure, and what is releasable. In addition, agencies are required to track requests and record their responses. Since many requests relate to historical information, the need to locate, track and manage physical documents cannot be underestimated. TRIM Context 6 continues to provide a solution that will meet the demands of Freedom of Information and comply with the ISO 15489 RM standard. The continued support of TRIM Context's powerful Records Management philosophy and new functionality enables government to meet the demands of Freedom of Information requests. In managing these requests, TRIM Context 6 enables you to:
• Track, monitor and report on the progress of each request; • Pro-actively publish content to the web from any document or record; • Record your request decision and relate this to the initial enquiry; • View which information is exempt or releasable under relevant FOI legislation; • Capture, track, and monitor e-mail requests. Government agencies around the world are recognizing the value of a more "open" way of conducting public duties and services. |
Sarbanes OxleyBe prepared… just in case.More so than at any other time in history, doing business means facing risk. The improprieties of certain corporate giants have resulted in new legislation, a lack of consumer confidence, and the increased potential for lawsuits-all of which can lead to reduced profits… or worse. How well you manage your corporate information today can mean the difference between success and failure tomorrow. To minimize risk, organizations must manage business documents and information intelligently, from creation through destruction. Many leading organizations are now using Trim Context 6 to mitigate their risk and thrive in today's challenging business environment including meeting Sarbanes Oxley requirements and enable your organization to reduce exposure to risk by:
• Properly managing and securing both physical and electronic documents and records, including e-mail; • Facilitating improved corporate governance measures; Reinforcing accountability across the enterprise. Our solutions enable your enterprise to manage and secure your vital information assets, reducing risk as you comply with mandates, improve business productivity, and protect your reputation. Correspondence ManagementModern organizations process an enormous variety of correspondence, in myriad forms. In addition to traditional ("snail") mail companies now use e-mail, facsimile, voicemail and other methods to communicate with people both inside and outside the organization. TRIM Context 6 provides a proven and easy method for keeping track of an organization's correspondence. This will enable organizations to manage their correspondence more effectively.Correspondence Management allows organizations to capture, assign, share and retain information about correspondence received and sent. This provides a rich history of corporate communications by preserving all of the information which pertains to communications of documents, as well as the documents themselves, and allows for some very powerful information to be maintained on how documents are used and to whom they are communicated. For example, because the concept of a communication does not have a one to one relationship with a document, it is possible to determine a list of people to whom a document was sent over many separate occasions. The auditing advantages of this kind of information are obvious. A company seeking to determine who outside the company had seen certain in confidence material contained in a document, would have an easy way to determine to whom, when, and by whom that document was sent out of the company. This brings substantial value to companies for which the management of correspondence and intellectual property is important. In addition, TRIM Context 6 includes a new Mail Communications module, intended to provide an integrated solution for tracking of communications within a sophisticated enterprise content management system. TRIM Context 6 addresses the unique challenges of tracking communications without a one to one relationship between documents, communications and location by extending its metadata intelligently. |
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